After a lengthy bike ride last Saturday, I had some serious neck/upper back pain. It’s somewhat common for me after longer rides (3+ hours), but I somehow aggravated the injury while I was (of all things) taking a shower the next morning. I figured it was muscle fatigue or a mild strain that would disappear after a couple of days. Didn’t happen. After three days, it was time to bite the bullet and visit a professional.

There’s a new chiropractor/massage/rehab facility that opened less than a mile from my home so I figured I’d pop in on them to see if they could help me. There was even a sign in the front window stating “now accepting new clients.” Excellent! Not only are they convenient, they’re actively seeking people like me right now. Or so I thought. I entered and told the girl behind the desk that I thought I needed a massage to work the kink out of my neck. She said “great, let me see who is available and if we can get you in today.” Mind you, NO one else was even in the place from everything I could tell, and I saw three doctor/therapist types walking around as if they had some free time on their hands. After the girl looked at the computer schedule, she sheepishly looked up to tell me they could fit me in two weeks later, but they had nothing open until then. Another girl walked over as if she found that bit of information a little erroneous and suggested they might be able to fit me in the next Tuesday (today). The other girl said “no, that’s not right because he’s on vacation (meaning the therapist) so that wouldn’t work either.” They both agreed then looked at me like “sorry about your luck pal.”

If I had agreed to go through testing with a doctor and undergo x-rays, an hour questionnaire, poking and prodding, I could have seen someone the next day, but I couldn’t get anyone to help me with my immediate problem–the damn kink in my neck that was making it difficult to move my head around to see. If I had agreed to sign up for a treatment “program” (read: more expense), they might have magically found a massage therapist available. I left the joint a tad amused and a lot put off.

This incident was a further reminder that if you’re going to open the doors and welcome in “new” business, be prepared to take it in whatever way it comes to you. Suggesting that you welcome new clients is suggesting you’re not booked solid. Judging by the parking lot (I was the only car) and the doctors shuffling around as I stood there waiting to see if someone would be able to help me was further evidence that they definitely had room to take on more paying clients. They just don’t have room to take on new clients that don’t do things THEIR way (setting up an appointment weeks in advance, PLANNING for nagging injuries or aches, going through an insurance carrier, etc.) I was a walk-in customer that was prepared to turn over my credit card to receive immediate attention. I essentially had an open “budget” when I walked in there because the pain was strong enough, and I wasn’t in a mood to haggle over pricing or fee schedules. To me, immediate attention (time constraint) was more important than what it might cost (budget constraint). I had no idea what quality might come from being a walk-in, but I was willing to roll the dice to get rid of the kink so I wasn’t a difficult customer to please at that moment. They couldn’t even mildly accommodate me though.

Having read all of this, what are the odds I’ll return? They weren’t prepared to do business on my terms–take my credit card, some information, and administer a damn massage. They wanted me to jump through their hoops at their pace JUST to do business. I wasn’t a complicated case–just a simple massage today, please. Tomorrow I may decide I need x-rays and doctor assistance, but let me make that decision. Your policies and procedures shouldn’t prevent you from taking someone’s money and giving them what they want (within the broadest objectives of your overall business) as quickly as reasonably possible.

I worked in outside sales for two technology companies that I frequently challenged during sales meetings with this question:
“If a customer walked through that door RIGHT NOW and offered us cash to buy something we have in stock, could we sell it to them in less than 20 minutes?” You’d be shocked at the answer each time–it was “no, we’re not setup like a retail outlet like that. They’d have to fill out customer information, a credit application, references, etc.” What?!? To pay cash, they’d have to do all of that? Asinine and utterly amazing yet extremely true. That’s how some businesses set themselves up though. Don’t be one of those–be prepared to make it easy for someone to do business with you. Complicating things just to have a process or system in place is one of the dumbest things you can do if it doesn’t make it easy for someone new to do business with you. That’s common sense, but it’s amazing how uncommon that is anymore.